When I first began to document my music collection it took four to six images to describe an LP, three to four images for a single, four images for cassettes, and four or more images for documenting a CD. After nearly ten years that is over 15,000 images (calculated 30 Sept 2014) representing nearly 4000 items.
This article describes how I name all these files.
I catalog my files in folders alphabetically A to Z (however, I use the Swedish alphabet with the letters ), where each letter folder has folders with artist names, last name first. If I have two artists with the same name, for example Jane Då, I use Då, Jane for the first, Då, Jane (2) for the second artist, then Då, Jane (3) for the third, etc. Also, if the artist name is The Four Freshmen, the folder is named Four Freshmen, The.
I have two special folders at the alphabet level; 0 and Various. 0 is for artist names that start with 0 to 9. Various is for all the compilations I collect. In the Various folder I have another set of letter folders A to Ö.
File names for images have the following nomenclature and I save in the jpg / JPG format.
Title (img) t.jpg
I use the name of the release as the first part of the image file name, using up to five words. If I have a series of compilations I will use an acronym. I capitalize each word in the Title and each letter in the acronym.
Here I identify the function of the image I am saving. I use the following acronyms:
lp > “long playing” vinyl, the image will be of the cover of the release
lpr > the rear side of the lp cover
cd > compact disk booklet cover or digipak cover
cdr > compact disk rear sheet from the jewel case or the digipak rear
s > 7″ or 12″ vinyl single sleeve cover
sr > 7″ or 12″ vinyl single sleeve rear cover
c > cassette cover from sheet in case
lpa > lp label side A or side 1
lpb > lp label side B or side 2
lpc > lp label side C or side 3
lpd > lp label side D or side 4 (continue for more than 2 discs in a release)
cd > compact disc booklet front, cd digipak front
cdr > compact disc jewel case rear sheet with spine, cd digipak rear
cdsf > cd jewel case sleeve front
cdsr > cd jewel case sleeve rear
cdd > compact disc label when there is only one disk
cdd2 > cd label, disc number 2
cdd- > compact disc mirror band
cdd2- > cd mirror band from number 2
sa > 7″ or 12″ vinyl single side A
sb > 7″ or 12″ vinyl single side B
ca > cassette case side A
cb > cassette case side B
mp3 > image to represent digital files only
iT > image for use on my own collection in iTunes
This is a suffix I add during post-processing the image in Photoshop.
s > full scan (12″ to 12.2″ square, max resolution)
d > Discogs scan (600 x 600 pixel, 600kb)
p > photography
wp > an image used on my WordPress site
Here is an example of an image I created to use to document an album I have in a digital format. The image file name is “Knock On Wood (mp3).jpg”
Here is another example of an image I use to document my collection on Discogs. “Flute N Alto (lp) d.jpg” is the file name.
Above is a label scan, “Paint Your Wagon (lpb) d.jpg”
Here is a compact disc label scan, “Sonic Boom (cdd) d.jpg”
A digipak compact disc cover, “Remixed (cd) d.jpg”